Data Retention —
Your data, your rules
How long should screenshots and activity data be kept? That depends on your compliance obligations and your business needs. TheDeskMonitor gives every plan a defined retention window — and Enterprise customers complete control.
Start Free TrialData lifecycle management at a glance
- Configurable retention windows per plan tier
- Automatic data purge with audit logging
- GDPR deletion workflow with DSAR processing
- Pre-purge export for departing employees
Matched to your compliance needs
Community
60 Days
Screenshot and activity data is retained for 60 days. Ideal for individuals and small teams who need two months of rolling history for accountability and review.
Starter
60 Days
Two months of rolling data. Sufficient for most contractor and small team use cases — with enough history to resolve disputes and run month-end payroll verification.
Professional
90 Days
Three months of data supports quarterly performance reviews, client reporting cycles, and standard compliance audit requirements.
Business
12 Months
A full year of retention — covers annual performance cycles, GDPR documentation periods, and most regulatory requirements for offshore and BPO operations.
Enterprise
Custom
Define your own retention period — from 24 months to indefinite. Custom retention is configured per tenant and aligned to your legal and compliance obligations.
Compliant data lifecycle management
Automatic Data Purge
Data older than your retention window is automatically purged. No manual cleanup required. Purge events are logged for compliance audit purposes.
Pre-Purge Export
Before data reaches its purge date, users can export their full data package. Employees who leave the company have a 30-day window to download their own timesheet and activity records.
GDPR Deletion Workflow
Process data subject access requests (DSARs) and erasure requests through a structured workflow. All deletions are logged with confirmation for your DPA documentation.
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No credit card required. All plans include automated data retention management.
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