ROI Calculator

See your ROI before you sign up

Enter your team details and instantly see what TheDeskMonitor saves you each month.

Tell us about your team

5500
$
5%80%

Conservative floor: 10%. APQC 2021 benchmark: 25% of paid hours lost to process friction. Adjust to your estimate.

Higher plans include more automation for greater productivity recovery.

Your projected savings

Monthly savings
$0
Annual savings
$0
ROI %
0%
TheDeskMonitor cost
$0
Professional plan

For every $1 spent on TheDeskMonitor

0x

returned in recovered productivity

How we calculate this
  • Monthly waste cost = employees x hourly rate x wasted % x 160 hrs
  • Monthly savings = waste cost x 60% (assumed recovery rate)
  • Monthly TheDeskMonitor cost = employees x plan price per user
  • ROI % = (savings - TheDeskMonitor cost) / TheDeskMonitor cost x 100
  • All outputs are illustrative — based on your inputs and the APQC 2021 benchmark (25% of paid time lost to process friction). Results vary by team, workflows, and adoption depth. This is not a guarantee.
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Illustrative benchmarks — see methodology

18%
AI-referred visitor conversion rate
Illustrative — Previsible AI Traffic Report, July 2026 (6.77M sessions). Not a DeskMonitor customer average.
6.2x
Illustrative productivity return
Illustrative — 1% output-recovery model, 100-person professional-services firm, $300K revenue/employee (Vena 2026 benchmark). Not a measured customer average.
$2,400
Calculator default output
Illustrative — calculator output at default inputs: 25 staff, $22/seat/mo Pro plan, 5% recovery on APQC 25%-drain benchmark. Change any input and the number changes.
90 days
Illustrative payback period
Illustrative — modelled on Forrester TEI methodology (Adobe Workfront 2020, Paycom 2026 found under-3-month payback). Actual payback depends on adoption and team size.

Illustrative ROI Examples

What the numbers look like across team sizes

All examples are illustrative — calculated from APQC 2021 benchmark (25% time lost to process friction), BLS 2024 average fully-loaded cost of $77K, and published industry revenue-per-employee figures. Individual results vary by team composition, workflows, and adoption depth.

Starter — $12/seat/mo annual
10-Person Boutique Marketing Agency

$120K/mo revenue ($1.44M/year)

  • DeskMonitor annual cost: $1,440
  • APQC 25% friction cost across 10 employees: ~$192,400/year
  • Conservative 5% recovery: ~$9,620 reclaimed
6.7x illustrative return
Illustrative payback: under 2 months
Pro — $22/seat/mo annual
25-Person BPO Team

Business Process Outsourcing, $3.6M/year revenue

  • DeskMonitor annual cost: $6,600
  • 25% unproductive time (APQC): ~$481,250 at risk annually
  • Conservative 8% recovery: ~$38,500
5.8x illustrative return
Illustrative payback: ~2 months
Business — $42/seat/mo annual
50-Person Management Consultancy

Professional services, $7.2M/year revenue

  • DeskMonitor annual cost: $25,200
  • APQC drain rate: ~$962,500 productive capacity consumed
  • Conservative 10% recovery: ~$96,250 reclaimed
3.8x illustrative return
Illustrative payback: ~3 months
Pro — $22/seat/mo annual
75-Person SaaS Company (Growth Stage)

$12M/year ARR

  • DeskMonitor annual cost: $19,800
  • Asana 2023: 4.9 hrs/week recoverable per person = 19,110 hrs/year across team
  • Conservative 7% recovery: ~$49,500
2.5x illustrative return
Illustrative payback: ~5 months. Growth-stage SaaS ROI is asymmetric — output velocity gains compound on ARR.
Business — $42/seat/mo annual
100-Person Financial Services Firm

$40M/year revenue

  • DeskMonitor annual cost: $50,400
  • APQC 25% drain: ~$1.925M productive capacity at risk
  • 1% output improvement on $40M revenue: $400,000 revenue-equivalent
9.4x illustrative return
Illustrative payback: ~5–6 weeks. Comparable platforms: Forrester TEI found 285–431% 3-year ROI (Workfront 2020, Paycom 2026).
Pro — $22/seat/mo annual
200-Person Technology / Product Company

$80M/year revenue

  • DeskMonitor annual cost: $52,800
  • APQC 25% drain: ~$3.85M at risk annually
  • Conservative 8% recovery: ~$308,000 reclaimed
5.8x illustrative return
Illustrative payback: ~2 months. PwC 2025: AI-exposed industries grew revenue/employee 3x faster than laggards 2018–2024.

Methodology: All examples use APQC 2021 benchmark (25% of paid time lost to process friction), BLS 2024 average fully-loaded cost of $77K/employee/year, and published industry revenue-per-employee benchmarks (Vena Solutions 2026, CompanySights 2025). Productivity recovery rates used are conservative (5–10%). No example represents a DeskMonitor customer measurement or guarantee. Individual results depend on team composition, workflows, management response, and adoption depth.

Ready to start recovering that productivity?

Built for the teams building tomorrow's most productive workplaces — whether you are a 10-person agency protecting every billable hour, a 200-person technology firm closing the gap between effort and output, or a scaling consultancy where one recovered hour per person per week pays for the platform many times over. DeskMonitor gives white-collar teams the workforce visibility that AI-ready, high-growth companies treat as standard infrastructure — not a luxury add-on.

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14-day free trial with full Business plan features. No credit card required. Reverts to Community plan after trial.