Ask Your AI Anything About Your Operation

A live snapshot of your whole team right now — who is clocked in, how long they have been working, which location they are at, and whether all scheduled shifts are covered. The AI also surfaces the running labour cost of everyone on shift, flags any gaps or no-shows, and tells you instantly if any location is short-staffed. One question, full picture.

A live list of every team member who is currently clocked in, including how long they have been working, which office or location they are at, and their current productivity status. You see the full picture in seconds without opening a single dashboard.

A list of all employees who were expected to be at work today but have not clocked in yet. Includes their expected start time and whether they have any approved leave on record. Helpful for spotting unplanned absences early so you can act before a problem escalates.

A breakdown of clock-in times versus scheduled start times for one or more employees over the time range you specify. Shows on-time arrivals, late arrivals, early departures, and any gaps — so you have the facts before a conversation rather than relying on memory.

A clear list of all timesheets, leave requests, and other items queued for your approval — including who submitted them, when, and how long they have been waiting. You can see the full detail of each item so you can approve or flag an issue from within your AI assistant.

A timestamped feed of recent events across your operation — clock-ins, clock-outs, task completions, location updates, and any flagged anomalies. Think of it as a live news ticker for your team, filtered to the time window and people you care about.

A full list of employees matching your filter — by team, office, role, or employment status. Each entry shows the employee name, role, department, and current employment status. Useful as a quick reference or as the starting point for a deeper question about a specific person.

A summary of hours worked broken down by team, project, department, or time period — whichever cut you ask for. You can see total hours, billable vs non-billable, and how actual hours compare to budget or estimates. Great for spotting where time is going before a budget conversation.

A detailed view of timesheet entries — what each person worked on, which project or task it was logged against, how long it took, and any notes they added. You get the granular picture of where time actually went, in plain language, without needing to export a spreadsheet.

A list of active workload alerts — employees flagged as overloaded, under-utilised, or at risk based on their current task assignments and available hours. Each alert includes a plain-English explanation of why the flag was raised so you can make a quick decision about rebalancing work.

A live view of where your team members are — office, field site, remote, or transit — based on their most recent clock-in and GPS check-in data. For field workers, you can see which job site or client location they are at and how long they have been there.

A ranked list of available employees by proximity to the address you specify, based on their current GPS location. Includes estimated travel time so you can dispatch the right person immediately without making multiple phone calls or checking individual profiles.

A list of any employees who clocked in from outside their assigned geofence zone, or who have moved outside the zone while clocked in. Includes the location they were in, the zone they were supposed to be in, and a timestamp — giving you the facts before any follow-up conversation.

Productivity scores for the team, office, or department you ask about — shown as a percentage, broken down by individual and compared against the period you specify. The AI explains what the score means in plain language, not just a raw number, so you can decide what action to take.

A breakdown of the factors behind a change in productivity — hours logged, active-time ratio, task completion rate, and any anomalies in their pattern over the time window you specify. The AI presents it as a readable narrative, not a data dump, so you can go into a conversation prepared.

The cost-per-productive-hour figure for the team or office you ask about — the total employment cost divided by genuinely productive hours, not just hours present. This is the metric that turns people data into a business number: it tells you what value each hour of labour is actually delivering.

A ranked comparison of teams, offices, or departments by productivity score, hours worked, or cost efficiency — whichever dimension you ask about. The AI presents the comparison as a clear ranking with commentary on the gaps, so you know not just who is winning but by how much and why.

A period-over-period comparison for the metric you ask about — hours, costs, productivity scores, overtime, or absenteeism — with the delta shown in both absolute and percentage terms. The AI flags the most significant changes so you do not have to hunt through rows of numbers.

A comparison of your organisation's key metrics against relevant industry benchmarks embedded in TheDeskMonitor's reference data. The AI contextualises your numbers — telling you whether your 87% productivity score is strong, average, or below par for your industry — so you can set realistic targets.

A custom overtime breakdown — total overtime hours per department, team, or office for the time window you specify. The AI also flags any departments where overtime has grown significantly quarter-over-quarter, giving you a starting point for a conversation about workload distribution.

A ranked list of employees by unplanned absence days over the period you specify — showing total absences, whether they are trending up or down, and any relevant notes on approved versus unapproved leave. Factual and ready for a performance conversation or a human resources (HR) review.

The actual labour cost per billable hour for each project or client you ask about — calculated from real time logs and employee cost rates. The AI highlights any projects where the cost per billable hour is above your typical threshold, so you can investigate or adjust pricing before it becomes a margin problem.

A breakdown of non-billable hours by employee, team, or task category — showing where time is going that cannot be recovered through client billing. The AI also computes the cost of that non-billable time in dollar terms if cost rates are configured, giving you a real number to put in a business case for streamlining internal work.

A forward-looking report that projects each employee's likely hours total at end of month based on their current pace — flagging anyone who looks likely to fall short of their contracted or expected hours. Includes a daily hours target each person would need to hit to recover, so you can have a practical conversation rather than a vague one.

A plain-English guide to every data field, metric, and dimension available through the AI command interface — what it means, how it is calculated, and example questions you can ask. Think of it as the menu before you order: a complete view of what the AI knows about your operation.